Privacy policy

Privacy Policy

1. Controller

Contact information:
Biosafe – Biological Safety Solutions Ltd/Oy
P.O. Box 1199, 70211 Kuopio
Microkatu 1 M, Kuopio

Contact person:
Minna Kärkkäinen
+358 400 175 112
minna.karkkainen@biosafe.fi

2. Name of filing system

  • Customer and marketing register

3. Grounds for the processing of personal data

The personal data are processed on grounds of the legitimate interests of the controller, and the consent of the client and potential client. We kindly ask you to discontinue using our website and services if you do not consent to the use of your personal data in accordance with the information we provide in this privacy policy.

4. Data stored in the filing system

The following data may be stored in the filing system:

  • Name of company
  • Name of contact person
  • E-mail address
  • Telephone number
  • Role/title
  • The content of messages/chats
  • Cookies (incl. IP address, time of session, duration of session)
  • Other data collected based on the client’s consent

5. Purpose of use

The personal data in the customer and marketing register may be processed in the context of managing and analysing customer relations and other relations concerning an appropriate connection, in producing and personalising services, developing and planning business operations, and in marketing, remote sales and communications with customers, which may also be implemented electronically and targeted at certain customer segments.

6. The duration of processing

We process and/or store the personal data in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed and/or until the data subject requests the erasure of personal data concerning him/herself. We delete the personal data upon the expiry of the purposes for processing and/or at the request of the data subject unless there is a requirement to store the personal data under valid legislation for a lawful purpose. We aim to ensure that any inaccurate or outdated personal data are corrected or deleted without undue delay.

7. The rights of the data subject

Inspection right
You have the right to check which personal data we have stored on you. If you detect any inaccuracies or deficiencies in the data, you may ask us to correct or supplement the data.

Right to object
You have the right to object at any time to processing of personal data concerning you if you feel that your personal data have been unlawfully processed or that we do not have the right to process some of your personal data.

Direct marketing prohibition
You have the right to object at any time to our processing of your personal data included in our filing system for direct marketing purposes.

Right to erasure
If you feel that the processing of some data concerning you is not necessary for our tasks, you have the right to ask us to erase these data. We will process your request and subsequently either erase your data or demonstrate legitimate grounds for the inability to erase the data. If you disagree on our decision, you have the right to lodge an appeal with the data protection ombudsman (instructions on lodging an appeal). You are also entitled to demand that we restrict the use of the data which the appeal concerns until the case has been solved.

Right of appeal
You have the right to appeal to the data protection ombudsman if you feel that we are infringing on the valid data protection legislation in the processing of your personal data. You are also entitled to demand that we restrict the use of the data which the appeal concerns until the case has been solved.

8. Regular sources of data

We can obtain your data directly in connection with our activities as you subscribe to our newsletter, sign up for our events, fill out a form for requesting materials on our website, send us e-mail or provide your information to us in some other way. We may also obtain your personal data from other sources, such as the public websites of companies, online community services, other companies or similar sources.

We may target our electronic direct marketing and communications to companies and send out event invitations to them. We may process your personal data due to the tasks you manage in the company or the fact that you represent the company. The processing of your personal data for this purpose is based on our legitimate interest, namely electronic marketing and communications aimed at clients and corporate contacts.

We collect your contact information, your company’s background information and information on your job description. Data may be collected and analysed as you open our messages, contact us, subscribe our materials, visit our website or otherwise access our marketing and communications contents.

9. Data transfers

Data may be transferred to subcontractors producing financial or ICT services, including accounting, which is necessary for providing services. Due to the technical implementation of data processing, some of the data may be physically located on the servers or equipment of third-party subcontractors, which may also be located outside the EU or EEA.

The principles of securing the filing system

The data are stored in information systems protected with technical means. We protect your personal data against unauthorised or unlawful processing and against accidental loss, destruction or damage as well as unlawful disclosure, abuse and other unlawful processing using appropriate technical or organisational measures. The persons authorised to process the personal data are bound by confidentiality and secrecy obligations.

11. Cookies

To ensure the optimal performance of this website, small data files known as cookies are stored on your device from time to time. This is a commonly used practice on most larger websites.

What are cookies?

Cookies are small text files stored by a website on your computer or mobile device as you visit the site. Cookies may track different information on the use of your device, including your user ID, language selection, font size and browser settings. Using cookies allows providing the information only once instead of each time you are visiting a website or browsing the internet.

How can I manage cookies?

You can freely manage and/or delete cookies. Instructions are available at aboutcookies.org. You may delete all cookies on your computer, and most browsers include a setting that allows you to reject all cookies. However, you should note that rejecting cookies results in having to determine certain settings each time you revisit a website. Some website services and functions may also not be accessible to you.

Google Analytics

On our website, we use the Google Analytics service which makes use of cookies. We use this service to determine the number of visitors on our site and how visitors are directed to the site. We use these data to improve the user experience on our website and in determining development needs.

12. Changes to the Privacy Policy

The controller reserves the right to change this privacy policy on the website of Biosafe – Biological Safety Solutions Ltd/Oy. The changes may be based on legislative amendments or business development, for instance.

We recommend that data subjects regularly familiarise themselves with the contents of the privacy policy. The continuation of the use of the website and services of Biosafe – Biological Safety Solutions Ltd/Oy after the update of the privacy policy is considered to constitute consent to the amended policy.

Updated on 24 May 2018.